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Privacy Policy

RJV Technologies Ltd · Company No. 11424986 · Registered in England and Wales
Last reviewed: March 2026 · Effective date: 20 June 2018

1. Who We Are and How to Contact Us

RJV Technologies Ltd (Company No. 11424986, registered in England and Wales) is the data controller responsible for the personal data collected through this website (rjvtechnologies.com) and in the course of our consulting engagements.

In this policy, “we”, “us” and “our” refer to RJV Technologies Ltd.

If you have any questions about this Privacy Policy, how we handle your data or wish to exercise your data rights, please contact us via the Contact page.

We will respond to all data rights requests within one calendar month in accordance with our obligations under the UK GDPR.

2. What Personal Data We Collect

We collect and process the following categories of personal data:

  • Contact and identification data with name, email address, telephone number, job title and organisation name, provided when you contact us through the website or initiate an enquiry.
  • Professional data with information about your organisation, sector, role and professional requirements that you share with us in the course of a pre engagement discussion or an active engagement.
  • Engagement data with correspondence, meeting notes, documents and other information exchanged during the course of a consulting engagement.
  • Website usage data with technical data including IP address, browser type and version, operating system, referring URLs, pages visited, time spent on pages and other standard web analytics data collected automatically when you visit our website.
  • See Section 7 and our Cookie Policy for details.

We do not collect special category data (as defined in Article 9 UK GDPR) through our website or in the ordinary course of our consulting services.

If an engagement requires the processing of special category data, this will be governed by a separate Data Processing Agreement.

3. How We Use Your Personal Data

We use your personal data for the following purposes, on the legal bases indicated:

  • Responding to enquiries (legal basis: legitimate interests / pre contractual steps) to contact you in response to an enquiry submitted via the website or any other channel.
  • Delivering consulting services (legal basis: performance of contract) to perform the services agreed in an engagement, communicate with you during the engagement, and deliver deliverables.
  • Business administration (legal basis: performance of contract / legitimate interests) with invoicing, payment processing, record keeping and compliance with our legal obligations.
  • Direct communications about our services (legal basis with legitimate interests or consent, where required) if you are an existing client or enquirer, we may contact you about our services where we have a legitimate interest in doing so and where you can opt out at any time.
  • Website analytics and improvement (legal basis: legitimate interests / consent) to understand how our website is used and to improve its content and functionality.
  • Analytics cookies require your consent.
  • See our Cookie Policy.
  • Legal obligations (legal basis with compliance with legal obligation) to comply with applicable laws, regulations, and lawful requests from competent authorities.

4. How Long We Retain Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected, in accordance with our data retention schedule:

  • Enquiry data (no engagement followed) is retained for 12 months from the date of the last contact, then securely deleted.
  • Engagement data is retained for 6 years from the end of the engagement in accordance with our legal and contractual obligations, then securely deleted.
  • Financial records are retained for 6 years from the end of the relevant tax year in compliance with HMRC requirements.
  • Website analytics data is retained for up to 26 months from the date of collection or as set by the relevant analytics platform.

5. Who We Share Your Data With

We do not sell, rent or trade your personal data.

We do not share your personal data with third parties for their own marketing purposes.

We may share your data with the following categories of recipients where necessary:

  • IT and hosting service providers with our website hosting provider and email service provider, acting as data processors under appropriate data processing agreements.
  • Professional advisers with lawyers, accountants and auditors, under obligations of confidentiality where required for the proper conduct of our business.
  • Regulatory and law enforcement authorities where we are required to do so by applicable law, court order or regulatory authority.

Where we engage any third party data processor, we ensure appropriate contractual safeguards are in place in accordance with Article 28 UK GDPR.

6. International Transfers

We store and process personal data primarily within the United Kingdom and the European Economic Area.

Where personal data is transferred outside the UK or EEA, we ensure that appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA) or the ICO approved standard contractual clauses.

We do not transfer personal data to countries that do not provide an adequate level of protection for personal data without ensuring that appropriate safeguards are in place.

7. Cookies and Website Analytics

Our website uses cookies and similar technologies.

Strictly necessary cookies are required for the website to function and do not require your consent.

Analytics and preference cookies require your consent under the Privacy and Electronic Communications Regulations (PECR) and are only set after you have given consent via our cookie consent mechanism.

For full details of the cookies we use, how long they last and how to manage your cookie preferences,

please see our Cookie Policy.

You can withdraw your consent to non essential cookies at any time by adjusting your browser settings or via our cookie consent tool.

8. Your Data Rights

Under the UK GDPR and Data Protection Act 2018, you have the following rights in relation to your personal data:

  • Right of access and to request a copy of the personal data we hold about you (Subject Access Request).
  • Right to rectification and to request correction of inaccurate or incomplete personal data.
  • Right to erasure and to request deletion of your personal data in certain circumstances (“right to be forgotten”).
  • Right to restrict processing and to request that we limit our use of your personal data in certain circumstances.
  • Right to data portability and to receive your personal data in a structured, commonly used, machine-readable format and to transfer it to another controller.
  • Right to object and to object to processing based on legitimate interests or for direct marketing purposes.
  • Rights related to automated decision as we do not make any solely automated decisions that produce legal or similarly significant effects.
  • This right is therefore not applicable in our current operations.

To exercise any of these rights, please contact us via the Contact page.

We will respond within one calendar month.

We may need to verify your identity before processing your request.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk if you believe your data rights have been violated.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration or destruction, in accordance with Article 32 UK GDPR.

These measures include encryption of data in transit (TLS/HTTPS), access controls limiting data access to authorised personnel only and secure storage practices.

In the event of a personal data breach that poses a risk to your rights and freedoms, we will notify the ICO within 76 hours of becoming aware of the breach and will notify affected individuals without undue delay where required.

10. Changes to This Policy

We may update this Privacy Policy from time to time.

The current version is published on this page with a “Last reviewed” date.

Material changes will be communicated to active clients by email.

We encourage you to review this policy periodically.

Your continued use of our website or services after any update constitutes acceptance of the revised policy.

Related policies: Terms and Conditions · Cookie Policy · Contact Us